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Shepherd physical inventory check

Page history last edited by Monica 4 years, 10 months ago


  • At the time a volume is completed scanning by student and before sending box to the archives
  • Conduct a physical comparison of programs pamphlets to PDF files
  • Document using the following form and provide form to WRC when transferring box
  • Update Date Completed and Date box transferred in INVENTORY tab of google tracking spreadsheet



Shepherd School Programs

Physical Inventory Form



Box No. / Year








Physical count by Student




Physical count by Staff




PDF count (*)










Explanation of any differences (e.g. duplicate pamphlets, missed scans, etc.)








Date delivered

to Woodson



(*) Taken from google tracking sheet. Timing of online deposits of PDFs may vary

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