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Setting up and managing your Google Scholar profile

Page history last edited by sk60@rice.edu 3 years, 8 months ago

Scholars can use Google Scholar set up a profile that tracks academic articles, theses, books, and other publications. When your profile is made public, it will appear in Google Scholar results when people search for your name. Below, find information about setting up and managing your profile. Adapted from Impactstory’s Impact Challenge.


Additional information about Google Scholar profiles can be found here.


Setting up your profile

  1. Create a Google account or create one at https://www.google.com/. It is recommended that you use a personal account instead of a Rice account--so you can keep your profile even after you leave the University. 
  2. Navigate to Google Scholar: https://scholar.google.com/. Make sure that you are still signed in.
  3. Navigate to the “My Citations” link at the top of the page to begin  your account setup.  On the first screen, add your affiliation information and university email address, so Google Scholar can confirm your account (doing so also ensures that your profile is included in Google Scholar search results). Add keywords that are relevant to your research interests so others can find you when browsing a subject area. Provide a link to your university homepage, if you have one. You may also add a photo. Click “Next Step” to complete your basic profile set-up.
  4. Add publications to your profile
    1. Google has likely already been indexing your work for some time now as part of their mission as a scholarly search engine. Google Scholar will provide you with a list of publications they think belong to you. Read through the list of publications that it suggests as yours and select which ones you want to add to your profile. Note: if you have a common name, it’s likely there’s some publications in this list that don’t belong to you. And there’s also possibly content that you don’t want on your profile because it’s not a scholarly article, is not representative of your current research path, etc.  
    2. Deselect any publications that you do not want to add to your profile. When selections have been made, click the grey “Add” button at the top of your profile.
    3. Confirm you want Google to automatically add new publications to your profile in the future. However, select "Don't automatically update my profile" if you have a common name (works by other authors with the same name may be added to your profile).
  5. Make your profile public. Your Google Scholar profile can serve as a primary index for all your publications. However, this only works when your profile is set to "public."
    1. Change your profile visibility by clicking the "Edit" button at the top of your profile and select "My profile is public." Be sure to then click "Save."


Additional ways to enhance your profile

  • “Follow" yourself to receive alerts whenever you're cited.
    • On the top of your profile page, click the blue "Follow" button. Enter the email address to send alerts to and click "Create alert."
  • Select "Follow new articles" on your own profile to receive an email every time a new article is automatically added.
  • Add a suggested co-author using the “Add Co-authors” section on the top right-hand section of your profile. Click the plus-sign next to each co-author you want to add.
  • Receive an email every time a colleague’s work is published or cited: Search for the author's name in Google Scholar. On their profile page, click "Follow new articles" or Follow new citations."



While a useful tool, it is important to understand the limitations of Google Scholar, including:

  • Publications may not belong to the author
  • When calculating citations, Google Scholar differs from traditional methods, in which only peer-reviewed literature citations are included. Google Scholar includes citations from a wide range of publications, including course assignments, slides, white papers, etc. As a result, Google Scholar citation counts are often much higher than those in Scopus and Web of Science. Although inclusion of this material can help to illustrate the broad use of scholarship, it also makes Google Scholar susceptible to gaming techniques like using fake publications to fraudulently raise citations.  
  • Google Scholar is an information silo. You cannot easily export your citation data.
  • The commercial nature of Google Scholar means that it can be taken down at any time. 




Comments (1)

sk60@rice.edu said

at 1:34 pm on Jan 23, 2019

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