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Kinder Institute Publications: Deposit and Metadata Guidelines

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These deposit and metadata guidelines are specific to the Kinder Institute Publications project. Kinder Institute staff provide files and metadata via Rice Box to DSS staff for deposit in the Rice Digital Scholarship Archive.



  • Kinder staff will make files and metadata available via Rice Box or email.
  • When downloading files, pdfs should be checked for accessibility (per PDF Accessibility Checklist and Techniques for library staff). At a minimum, pdfs should be checked for tags and basic metadata. 
  • Items can be added to the RDSA using SAF tool or batch metadata import.
  • Digital Object Identifiers (DOIs)
    • New items will be assigned DOIs, to appear at the time of publication.
      • Ahead of publication, Kinder staff will provide item metadata.
      • Using basic metadata, DSS staff create draft DOIs in DataCite (additional info here). Provide DOIs to Kinder to include in publications. 
      • At time of publication, Kinder staff provide final pdfs to DSS via Rice Box. RDSA records created using metadata guidelines below. DataCite metadata completed using RDSA handle. DOI added to RDSA record using dc.identifier.doi. 
    • NOTE/UPDATE: Kinder is depositing their reports to the IR. Therefore, DOIs can be created as findable using the handle after IR deposit. Kinder metadata spreadsheet will contain metadata for only the most recent request.
      • TIPS:
        • update kinder template: change delimintor for authors from semi-colon to double pipe symbol before using metadata import CSV.





Name, as it appears on the resource. Do not change punctuation and capitalization. Format: "Last Name, First Name" If there are multiple authors, separate by semi-colon.



Rice University Kinder Institute for Urban Research



Date originally published/created. Often, use just the year, but sometimes---especially for presentations--the full date is preferred. If using full date use format YYYY-MM-DD.


dc.description (optional)

Descriptive text of item if an abstract is not available.



Used if an abstract is available.



Link to publication on Kinder Institute website, if available



The 3-character language code for text-based resources.

Example: eng


If a resource is in a language other than English you can look up the 3-character code: ISO 369 (B) Code (alpha-3 code)




Title of document, as it appears on the resource (including subtitles). Do not change punctuation and capitalization. Check that symbols appear correctly. If copying and pasting from pdf creates problems, first paste to Word document and then copy and paste.



Type of document. Usually “Presentation” or “Report.”



The general content type of resource. Usually “Text.”



Copyright or reuse information. Typically copied from what is printed on document.



The file name of the document, excluding the extension (e.g., .pdf). File names should not include spaces or unusual characters (e.g., #, $, %, etc.).



DataCite assigned DOI. Use full link, including "https://"

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