Policies and guidelines

Do you have questions about Rice University's Digital Scholarship Archive? Read our Rice Digital Scholarship Archive FAQ home

OLD FAQ.

Submit your work to the Rice Digital Scholarship Archive

Online submission form for mediated ingest

• Faculty, Staff and student work please use https://library.rice.edu/requests/submit-your-work-rice-digital-scholarship-archive 
• Rice Research Datasets,  https://library.rice.edu/requests/submit-your-dataset 
• Undergraduate Honor thesis, https://library.rice.edu/requests/depositing-your-undergraduate-thesis-rice-digital-scholarship-archive 

Project Development

• Rice Digital Scholarship Archive Deposit Guidelines
• Key factors to consider when digitizing materials (Collection Guidelines)
• Nominate a digital collection idea (Project Proposal Form)
• Project management (Digitization planning checklist)
• Digital Curation Profile Template  
• Resource: UCLA Library Special Collections Digital Project Toolkit (contains templates and examples for various stages of digital project planning and key tasks )
• DCC Curation Lifecycle Model

Guidelines for Digital Projects

• Care and handling of archival materials 
• Special recycling  

• Indus Scanner Guides
• Large format scanning specs  
• Digital Curation Lab, and scheduling guidelines see DCL calendar.

• Creating JPEG2000 derivatives and JPEG2000 Profile
• Standard jpeg and gif (thumbnails) derivatives
• FlatBed scanner guidelines
• Digitizing for IR deposit (PDF access file)
• PDF-A file guidelines  
• see also How to Remove PDF/A Information from a file
• Batch merge PDF files  (for MAC using Poppler/pdfunite)
• Batch merge PDF files (for PC using ImageMagick, Adobe Acrobat, and excel)
• Batch extract pages from pdfs  
• Image editing tips  

• Merge images methods
• see also How to stitch photos together in Photoshop 
• Tips for handling Special Cases in digitization

• Video and Audio content for IR Deposit  (Guidelines for single item video/audio deposits to the IR)
• Audio-Video processing workflow  (Collection level, archival materials)
• Preparing video access files for the IR and master video for near line storage Video: Born digital mov masters edited in Final Cut Pro to access steps
• Add captions to audio or video  

• Video thumbnails
• PDF thumbnails

• How to open txt files using UTF-8
• 7zip batch unzip multiple files

Quality Control

• QC Overview policy
• Quality control checks  for images
• How to use Adobe Bridge to proof images 
• QA Overview  

File management

• File naming conventions
• Project Server Guidelines
• Format Support  
• Recommended file formats  

• Preserving Master Files in the IR  
• Isilon Storage (Dark Archive) 

• Command line tool
• Extract filenames and file sizes 
• Steps to batch rename files 
• Steps to batch move files  
• Terminal commands (MAC)  
• Robocopy (Robust File Copy)  
• rsync  
• Calculate directory size  
• Exiftool commands and tips for extracting technical metadata 
• Command line resources  
• FITS (command line tool)
• BagIt (command line tool)  
• Use DROID, JHOVE and EXIFTOOL to validate formats and check for corrupt files (see QA Overview)

Intellectual property management

• Digital copyright workflow
• Right statements  
• IR Deposit License
• Fondren Library Consent to Publish in the IR form (typically used for archival materials) 

Metadata 

• Repository Metadata
• Guidelines for Embedded Image Metadata  (including tools for batch importing metadata to image files)
• Transition to FAST subjects (new project)
• Type Guidelines  

Ingest guidelines

• Overview: IR content input methods
• Deposit Checklist
• Batch ingest steps

• IR Withdrawal Policy
• Removing Files from Repository 

Platform/technical services

• DSpace Special Features  
• DSS Systems Maintenance check list 

Tips and tools

• how to harvest metadata from repository using OAI-PMH
• transferring large files (eg tiff images to TEI Vendor / patron requests) -- 
• FTP
• Rice DropBox Service https://dropbox.rice.edu/
• Rice Box https://rice.account.box.com/login 
• https://wetransfer.com/ (free, no registration, file sharing)

Other

• page: Visual resources and tools
• Steps for annotating images 
• Connecting to the digital project server see Staff Wiki (log in required)