Purpose: To document handling or treatment for special cases that appear throughout the project

Content that spans multiple pages

• General rule is to create (scan) one file per one side of a physical page
• For content that spans multiple pages (eg maps, tables), also created an extra file of the combined pages (aka "merge pages") to provide an enhanced image of the map.
• The filename of the combined pages  should include both page numbers with "and" (eg wrc00748_012and013)
• The access copy of this extra file should be jpeg 2000 (.jp2)
• So in addition to the PDF access copy showing the complete text, also upload the jp2 file ( so  two files are provided in the dspace record)

Completeness

• General rule is to scan all pages, including front, backs and blanks
• Exception for photocopies of newspaper clippings (or any item glued to a blank page) which are almost aways blank on the back. 

Photocopies and flatbed area

• General rule is to create a uniform border around each page image
• For scanners with smaller flatbed scanning area and if the document is a photocopy , then it's okay for the border to be non-uniform or no border at all, provided that all the text or content is visible.
• See examples: 

wrc00361_003

wrc00361_005

Special Pagination

• General rule: suffix of filename should match printed page number
• For any pages without  a printed page number:
• cover pages use c_01, etc
• front / back matter pages use _f01, _b01, etc
• inserted pages or other page within the body of text, use the preceding page number plus alpha character. Example:
• preceding page _001
• inserted page _001a
• following page _002 

Tissue paper

ok to scan tissue paper so that the image of the following page is viewable.

example: http://scholarship.rice.edu/bitstream/handle/1911/9251/aa00030_0002a.jpg?sequence=4

(See file-naming practices examples above)

Transparent paper

• General rule is to use a black colored poster board as background for image
• For any original document of transparent paper, instead use a lighter colored background paper that better matches the color of the original document. this will prevent the black color from "bleeding" through the paper and discoloring the image.  (hence improve color match to original document.)