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Digital Preservation Support at Fondren Library (redirected from Collaborative strategies)

Page history last edited by Amanda Focke 5 years, 7 months ago Saved with comment

Digital preservation is still an active area of research, with multiple architectures and technologies used to address issues of long-term digital preservation. Recognizing this, Fondren has protected Rice’s digital scholarly assets using multiple platforms and technologies that are appropriate for the various forms of digital content. We continue to stay abreast of developments in this area and follow best practices to ensure our assets are protected. The following summarizes our ongoing digital preservation involvement.


Collaborative strategies

Fondren Library participates in various collaborative initiatives supporting digital preservation including resources such as: University web pages, e-journals and e-books, and scholarly works published in the institutional repository.


Special Collections materials

For archival digital resources in Woodson Research Center, a high level Digital Preservation Policy is online.

This policy relates to digital content preserved and accessible in Rice's repository (manuscript materials and Rice University Archives) as well as materials accessible onsite in the Woodson Research Center reading room only.

A more detailed workflow for digital accessions, arrangement and description, preservation and access is available upon request, please email woodson@rice.edu.


Rice Web pages

Fondren subscribes to the Archive-It web archiving solution hosted by the Internet Archive (http://www.archive-it.org/). The main Rice websites are crawled regularly, including the links on the web pages, to capture the latest content. Different pages are crawled/archived at different frequencies; For example the Rice home page is crawled daily (http://wayback.archive-it.org/769/*/http://www.rice.edu/). For other Rice pages made available online at the Internet Archive's Wayback Machine, at http://wayback.archive.org/web/*/http://www.rice.edu.


After six months, the crawled pages go into the Wayback Machine for viewing by anyone on the web. The last six months though not publicly available can be accessed by authorized library personnel. Rice began actively managing this service in 2007 (before that only random pages were archived). This service is paid for by the Fondren Library and Rice Central IT.


The top level home page www.rice.edu is set to be captured daily, other Rice sites are set to be captured weekly or quarterly. Specific "seed" urls are set by Fondren staff at appropriate capture frequencies with set levels of link-following from those pages so that linked content is captured as well. These settings can be changed as needed.  Please contact Amanda Focke, Woodson Research Center, with any questions.


For listing individual pages please see Rice University Web Sites at the internet archive website.

Note to staff:

  • A description of this service is listed on the Fondren Main Page under "Databases" drop down list. Direct link to library's information page is Rice University's Archived Websites - Archive-IT.
  • DSS staff may request a research website (such as a blog created for a student paper) be added to Rice Archive-it account.
  • A few inactive websites are also backed up locally, for details see Legacy Static websites


e-journals and e-books



  • Fondren runs a LOCKSS (http://lockss.org/) server, which keeps a local copy of journals Fondren subscribes to and from participating publishers.
  • Fondren is a founding CLOCKSS (http://www.clocks.org/) library and runs a CLOCKKS server. CLOCKSS is a dark archive of publications from participating publishers that uses LOCKSS software. Publishers deposit all of their content in CLOCKSS; we do not have subscriptions to all titles in the CLOCKSS repository, only some.
  • Fondren is a member of Portico, which like CLOCKS is a dark archive of publications from participating publishers. It is a centralized subscription hosted by Ithaka (http://www.portico.org/digital-preservation/)


Electronic journals, unlike their print versions, are hosted on publisher sites rather than owned by the library. To ensure continued access over time, Rice has partnered with publishers and multiple preservation solutions to ensure that the journals are preserved long-term. These solutions are also addressing the preservation of eBooks. Rice is a member of the LOCKSS consortium (Lots of Copies Keep Stuff Safe), CLOCKSS (Controlled LOCKSS), and Portico.

Rice runs a LOCKSS server that keeps a local copy of journals we subscribe to from participating publishers. http://lockss.org/. Other LOCKSS libraries that have the same subscription provide a basis for distributing copies across geographically diverse nodes where copies are constantly being compared for differences. If differences are discovered in a LOCKSS archived title on different servers, the publisher’s copy is consulted and the deviant copy is automatically repaired. LOCKSS libraries can access their archived titles if the publication is not available from the publisher’s site.


CLOCKSS is a dark archive of publications from participating publishers; it uses LOCKSS software. http://www.clockss.org/. Rice is one of 12 governing CLOCKSS libraries distributed worldwide and sits on the Executive Board. It is a community-governed organization with equal governing participation for research libraries and publishers. Publishers deposit all of their content in CLOCKSS; Rice does not have subscriptions to all titles in the CLOCKSS repository. If a title is no longer available, CLOCKSS will make it available to the world for free through a third party provider who will serve it to the Web.


Portico, like CLOCKSS is a dark archive of publications from participating publishers. It is a centralized subscription service hosted by Ithaka http://www.portico.org/digital-preservation/. Publishers deposit all of their content in Portico. If a title is no longer available, Portico will make it available to Portico subscribers who are active at the time the title is no longer available from the publisher. If a Portico subscriber cancels a title, they will have access to the back copies of that title through Portico as long as they remain a subscribing member.



Rice Institutional Repository

Rice University's Digital Scholarship Archive (RDSA), found at scholarship.rice.edu, supports open access publishing.  Most of the digital material published or disseminated by the Digital Scholarship Archive is available worldwide, free of cost, to researchers and the general public.


The Fondren Library is committed to ensuring long-term access to works housed in the Digital Scholarship Archive.


  1. All works submitted to the Repository are assigned a web-addressable persistent identifier. RUDSA uses the Handle System from CNRI to assign and resolve persistent identifiers for each digital item.
  2. The Repository provides storage and long-term access to submitted works, the metadata, and the deposit license agreement.  See more information on storage and backup practices see Isilon Storage
  3. The Repository will provide periodic data refreshment to new storage media, and will provide fixity checks using proven checksum methods
  4. The Repository provides basic preservation of the files (bitstreams) and associated metadata as received. While the Digital Scholarship Archive accepts any file format, submission in a recommended file format is strongly encouraged in order to facilitate long-term preservation. See Recommended File Formats for a list of preferred formats.


Fondren also participates in a geographically dispersed approaches to digital preservation for long-term protection of Rice scholarly digital assets stored in the Rice Institutional Repository (http://scholarship.rice.edu):


  • DuraCloud is a broker for distributed cloud storage offered by third-party vendors. It is used to replicate much of the repository content across multiple cloud storage providers. This approach provides backup for both public and hidden resources (master files such as tiffs, wav formats, etc)



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