Metadata application profile for Rice University Electronic Thesis and Dissertations

 

This document presents existing metadata elements used for the description and long-term stewardship of Rice’s electronic theses and dissertations (ETDs). This profile is based on recommendations from the Networked Digital Library of Theses and Dissertations' (NDLTD) metadata standards for ETDs and the Texas Digital Library's (TDL) ETD MODS application profile as used in the Vireo: ETD Submission and Management system. Elements primarily reflect new practices with the implementation of the Vireo system, but also explain legacy practices with data prior to new ETD system. Elements are comprised of qualified Dublin Core-based descriptive metadata set.

 

Elements dc.contributor.advisor dc.contributor.committeeMember dc.creator dc.date.accessioned dc.date.available dc.date.created dc.date.issued dc.date.submitted dc.description dc.description.abstract dc.description.sponsorship dc.embargo.lift dc.embargo.terms dc.format.digitalOrigin dc.format.extent dc.format.mimetype - discontinued dc.identifier.citation dc.identifier.digital dc.identifier.slug- discontinued dc.identifier.uri dc.language.iso dc.relation.ispartofseries dc.rights dc.subject dc.title dc.title.alternative dc.type dc.type.material dc.type.genre dc.type.dcmi thesis.degree.department thesis.degree.discipline thesis.degree.grantor thesis.degree.level thesis.degree.major thesis.degree.name Thesis Degree Info: List of controlled vocabulary terms List of elements by group Elements for Supplemental Files Resources Content standards and guidelines Miscellaneous

 

Elements

 

dc.contributor.advisor

Name of Thesis Advisor. Name of thesis/dissertation advisor as it appears on title page or equivalent. Expressed in the authorized form of name if possible.

 

dc.contributor.committeeMember

Name of Committee Member. Name of committee member(s) found on title page or equivalent. Expressed in the authorized form of the committee member’s name if possible. Multiple values allowed.

 

dc.creator

Author of the work. Name of student. Entered as last name first, first name last.

 

dc.date.accessioned

Date item pushed from Vireo to DSpace

 

dc.date.available

Date item is publicly available in DSpace. May reflect date embargo released.

 

dc.date.created

Creation date is defined as the date the student graduates or the date the degree is conferred, expressed in YYYY-MM format.

Example: 2012-05

 

dc.date.issued

The publication date is defined as the date the ETD is released to the public (Date thesis is accessible in DSpace). Expressed in YYYY-MM-DD format.

Example: 2012-09-05

 

dc.date.submitted

Natural language date of dc.date.created (May or December)

Example: May 2012

 

dc.description

Local usage only. Additional information regarding the thesis or dissertation.

Example: acceptance note of the department.

 

Also used to add public embargo notice in metadata.

 

Examples: 

EMBARGO NOTE:  Submission was originally published under a 2 year embargo. The embargo has been extended until 2020-12-31.

  

EMBARGO NOTE:  This dissertation was published under a 2 year embargo with an additional 2 year extension. It will be released 2021-08-01.

  

EMBARGO NOTE:  This thesis has been embargoed for a 2 year period. It will be released 2020-10-01.

  

EMBARGO NOTE:  Embargo has been extended 6 months till 2020-01-01.

 

 

dc.description.abstract

The full text of the abstract of the thesis or dissertation. If an abstract is not available, field is left blank.

Note: historical thesis may not contain abstracts and some modern Architecture thesis do not as well.

 

dc.description.sponsorship

Local usage only. Information about sponsoring agencies, individuals, or contractual arrangements for the item.

 

dc.embargo.lift

Date to remove embargo. Once embargo date has past, value is removed.

 

dc.embargo.terms

Embargo period. Options are: None, Six month, One year, Two year embargo periods. Value is populated in IR as lift date ( Datetime ISO 8601 format).

 

dc.format.digitalOrigin

A designation of the source of the digital file important to its creation, use and management. According to the MODS User Guidelines, the following values may be used for ETDs are :“born digital” and “reformatted digital”.

 

Note: For local practice, more common usage is to indicate digitization of print hard copies by vendors or in-house ILL requests. Not part of the Vireo submission.

 

dc.format.extent

Legacy usage. Number of pages in PDF file.

Example: 300 pp.

Note: Investigating systematically extracting this information to auto-populate records

 

dc.format.mimetype - discontinued

Internet Media Type. Use the standard MIME type whenever possible (for a list of "registered" MIME types, visit ftp://ftp.isi.edu/in-notes/iana/assignments/media-types/media-types).

Standard entry: application/pdf

 

dc.identifier.citation

Follows citation method based on  Chicago Manual of Style

Standard Entry: Author. "Title." (Date). Master's thesis or PhD diss., University. URL

Example: Bray, H. E.. "A Green's theorem in terms of Lebesgue integrals." (1918) PhD diss., Rice University. http://hdl.handle.net/1911/18199.

 

dc.identifier.digital

Local usage only. Unique identifier assigned for locally scanned manuscripts. Used only for ingests of print theses.

 

dc.identifier.slug- discontinued

Unique identifier for Vireo generated data.

Example: 123456789/ETD-2012-05-42

 

dc.identifier.uri

Unique persistence resource identifier in url format. Automatically assigned at point of ingest to IR. Standard: CNRI's Handles system http://www.handle.net/

 

dc.language.iso

Language in which the content of a resource is expressed. Specified using the ISO 639-2 code for the representation of the name of the language (3 digits) http://www.loc.gov/standards/iso639-2/php/code_list.php

Example: eng

 

dc.relation.ispartofseries

Local usage only. Series name and number for the item.

 

dc.rights

Boilerplate language added to record as part of routine maintenance (currently, not automatically generated when record pushed to repository from Vireo).

 

Copyright is held by the author, unless otherwise indicated. Permission to reuse, publish, or reproduce the work beyond the bounds of fair use or other exemptions to copyright law must be obtained from the copyright holder.

 

dc.subject

A term or phrase representing the primary topic(s) on which a work is focused. Free text. Supplied by author. Multiple values are possible.

 

Students are recommended to "Enter keywords so that your thesis can be discovered via major search engines.  We recommend that you include keywords used in the UMI Agreement form." Quoted from Office of Graduate & Postdoctoral Studies, Guidelines for Online Thesis Submission at Rice University.

 

dc.title

Title Information. A name given to the resource. The title of the work as it appears on the title page proper or equivalent. Subtitles are added to main title separated by colon.

 

dc.title.alternative

Not typically used. Free text. Transcribe from source.

 

dc.type

Standard entry: Thesis

 

dc.type.material

Type of Resource. Specified using the DCMI type standard vocabulary found at: http://dublincore.org/documents/dcmi-type-vocabulary/

Standard entry: Text

 

dc.type.genre

(optional) The nature or genre of the content of a resource. Typically used to describe supplemental files (e.g. maps)

 

dc.type.dcmi

(required if needed) Typically used to describe supplemental files (e.g. Dataset)

 

thesis.degree.department

Degree Information. Name of major granted or name of department or school granting thesis. Current practice is the degree department is assign by student at time of submission in Vireo system.  Historical theses (i.e. digitized from print copies), the department is converted from the call no. or if no call number is known, then from subjects.

 

Example list of  Departments

For current list, see IR filtered by Department, 

 

Notes:

Due to changes in names of Rice departments over time, multiple department names may exists. For example: 

• Chemical and Biomolecular Engineering vs Chemical Engineering
• Civil and Environmental Engineering vs Civil Engineering

It is preferred to keep the department name as awarded at time of graduation to preserve historical record. However some departments have requested we update their department names for all theses, for example: Geology to Earth Science.

 

thesis.degree.discipline

Degree Information. Area of study of the intellectual content of the document.   See list of programs.

 

thesis.degree.grantor

Degree Information. Name of Degree Grantor. Name of institution granting the degree associated with the work.

Standard entry: Rice University

 

thesis.degree.level

Degree Information. Level of education associated with the document. Note: Value is displayed as “Thesis (Doctoral)” in the IR but the actual field content is simple “Doctoral”.

Examples: Masters, Doctoral, post-doctoral, other.

 

thesis.degree.major

Degree Information. Optional. Term supplied by author. Narrower term describing degree area of specialty. Should NOT be repeat of department.

 

Examples:

Advanced Flow Simulation and Modeling (discipline: Engineering)

Glacial Sedimentology (discipline: Natural Sciences)

Normative Ethics (discipline: Humanities)

Percussion Performance (discipline: Music)

Photonics, Electronics and Nanodevices (discipline: Engineering)

 

 

thesis.degree.name

Degree Information. Name of the degree associated with the work as it appears within the work. See list of currently available Degrees.

Example: Doctor of Philosophy

 

Thesis Degree Info: List of controlled vocabulary terms

https://digitalriceprojects.pbworks.com/w/page/64400608/Control%20Vocabularies

 

List of elements by group

 

Primary elements	thesis.degree.name
dc.contributor.advisor	dc.type.genre
dc.contributor.committeeMember	dc.type.material
dc.creator	System generated
dc.date.created	dc.embargo.lift
dc.date.issued	dc.format.mimetype
dc.date.submitted	dc.identifier.citation
dc.description.abstract	dc.identifier.slug
dc.embargo.terms	dc.identifier.uri
dc.language.iso	Legacy
dc.subject	dc.description
dc.title	dc.description.sponsorship
thesis.degree.department	dc.format.extent
thesis.degree.discipline	dc.identifier.digital
thesis.degree.grantor	dc.relation.ispartofseries
thesis.degree.level	dc.title.alternative

 

• Primary elements are captured through the Vireo ETD submission system as entered or selected by the graduate student.