Purpose: ensure common features are operational as part of basic IR services. These may include:

Production server performance -- YING

• Per recommendation by Campus IT, perform monthly clean up of the bots. See lighthouse ticket #1053 for more details.

Linux server reboot -- YING/SID

• Campus IT will perform weekly maintenance on RDSA Linux service each Tuesday 8am-9am. Programmers should be available to address any issues. Reboot should not take longer than 15 minutes. During this time RDSA will be offline. (effective July 2021)

ETDs push to ProQuest -- SID

• annually in June or whenever requested by GPS
• Check in with Kate to notify before work goes out 
• Notify Kate and CDS team when complete 

Vireo -- SID

• check that server is not nearly out of local storage: df < 90% 

Duracloud -- SID

• Report total storage usage 
• Perform transfer of files twice a year. Identify dates???
• see notes on Digital Preservation Storage Actions and Policies on Staff Wiki (log in required). 

Web Site availability  -- YING/SID

• confirm https://scholarship.rice.edu/ site is available 24/7
• see ticket: Quick response to server crashes #190
• Set up notification system (Xymon?)

Website Accessibility 

• confirm https://scholarship.rice.edu/ site including common pages (item, collection landing, search results, browse by, etc.) confirm to WCAG AA level

Security -- YING/SID

• Preventative activity 
• not an automatic process, need to monitor environment for security updates.
• check for updates manually and makes changes as needed

Media Filter --YING/SID

• Confirm media filter runs overnight (e.g. extract full text and create thumbnail)
• Set up DSpace System Email for when exceptions occur
• Produced media log separately so is easier to check 

CheckSum report -- YING/Staff

• Ying's script should output weekly any checksum errors
• Admin Staff responsible for addressing any issues 
• Test https://scholarship.rice.edu/handle/1911/108085 (set as private) — this item has been deleted ca 8/14/22

Statistics logs -- YING

• Ensure data is captured daily
• Create script to check update of the index on daily basis

File Format registry  -- SHANNON 

• Annually check for "unknown" file types and make assessment for preservation level and update Format registry 

Metadata -- SHANNON 

• Annually check for consistency of IR metadata (types, rights, dates, etc.)

Index -- ???

• Confirm index is working properly. See documentation at Search Index Parameters (as example see ticket #144)

Run Dspace health check -- ???

• https://wiki.duraspace.org/display/DSPACE/Healthcheck+reports 
• Automate monthly report to cds@rice
• information such as - total size of items by collection, missing bitstreams, active users, empty groups, any other helpful information about the repository. 

Additional backup -- ??? 

• OLD --
• Twice a year or before any significant programming updates (e.g. new software release, hardware changes, etc.)
• Ying investigating if still useful given new Isilon Server setup 
• Create a complete copy of Production to Development server to mirror all content (files, metadata and system settings). -- is this still a practice?
• Backup of DSpace server and logs -- is this automated now?
• see Isilon Storage parameters 

Handle system -- SID

• happens when re-boot the system, have to manual re-boot handle server
• Sid to look if can automate re-boot process

Storage Fonlibstor/Isilon — DSS

• At least annually review files/ folders to remove any completed projects or clear out old ingest packages.

OAI data provider - SID

• confirm actively working (check all query types) if not, notify Ying

Untrusted site security certificate -- SID

• every three years, request new certificate (Sept/Oct)
• next schedule 2020 (Sept 19)
• see lighthouse ticket for history #26

Omeka -- YING

• check storage usage is less than 500 GBs
• check projects over 1 year have public status
• update active project sites at http://digitalprojects.rice.edu/program/projects/

Jstor Forum -- Pass on to Art Librarian 

• check storage usage is less than 1TB 

Google analytics  -- SHANNON / LISA

• Periodically share top results from Google analytics report
• Confirm google index is current
• Spot check indexing of titles
• see notes for Ensuring your DSpace is indexed

Sword deposits -- SHANNON / YING

• Confirm biomed auto-deposits is working

Harvey Memories, COVID-19 archives - YING

Ad hoc issues -- SID

• hostname resolver  (e.g. dspace.rice.edu vs. scholarship.rice.edu)
• jp2 viewer resolver (confirm viewer is working properly)

Communications

• If need immediate response to issues, may need to reboot server during peak hours. First Send notice to internal users before re-boot
• For non critical updates, may wait to reboot after 5pm (no general notice need be sent)
• IR Maintenance Reporting - First Monday ea. month (DSS staff to check BEFORE meeting)
• For public presentations of the IR, please notify programmers to avoid any system downtime