Purpose: ensure common features are operational as part of basic IR services. These may include:
Production server performance -- YING
- Per recommendation by Campus IT, perform monthly clean up of the bots. See lighthouse ticket #1053 for more details.
Linux server reboot -- YING/SID
- Campus IT will perform weekly maintenance on RDSA Linux service each Tuesday 8am-9am. Programmers should be available to address any issues. Reboot should not take longer than 15 minutes. During this time RDSA will be offline. (effective July 2021)
ETDs push to ProQuest -- SID
- annually in June or whenever requested by GPS
- Check in with Kate to notify before work goes out
- Notify Kate and CDS team when complete
Vireo -- SID
- check that server is not nearly out of local storage: df < 90%
Duracloud -- SID
- Report total storage usage
- Perform transfer of files twice a year. Identify dates???
- see notes on Digital Preservation Storage Actions and Policies on Staff Wiki (log in required).
Web Site availability -- YING/SID
Website Accessibility
- confirm https://scholarship.rice.edu/ site including common pages (item, collection landing, search results, browse by, etc.) confirm to WCAG AA level
Security -- YING/SID
- Preventative activity
- not an automatic process, need to monitor environment for security updates.
- check for updates manually and makes changes as needed
Media Filter --YING/SID
- Confirm media filter runs overnight (e.g. extract full text and create thumbnail)
- Set up DSpace System Email for when exceptions occur
- Produced media log separately so is easier to check
CheckSum report -- YING/Staff
Statistics logs -- YING
- Ensure data is captured daily
- Create script to check update of the index on daily basis
File Format registry -- SHANNON
- Annually check for "unknown" file types and make assessment for preservation level and update Format registry
Metadata -- SHANNON
- Annually check for consistency of IR metadata (types, rights, dates, etc.)
Index -- ???
Run Dspace health check -- ???
Additional backup -- ???
- OLD --
- Twice a year or before any significant programming updates (e.g. new software release, hardware changes, etc.)
- Ying investigating if still useful given new Isilon Server setup
- Create a complete copy of Production to Development server to mirror all content (files, metadata and system settings). -- is this still a practice?
- Backup of DSpace server and logs -- is this automated now?
- see Isilon Storage parameters
Handle system -- SID
- happens when re-boot the system, have to manual re-boot handle server
- Sid to look if can automate re-boot process
Storage Fonlibstor/Isilon — DSS
- At least annually review files/ folders to remove any completed projects or clear out old ingest packages.
OAI data provider - SID
Untrusted site security certificate -- SID
- every three years, request new certificate (Sept/Oct)
- next schedule 2020 (Sept 19)
- see lighthouse ticket for history #26
Omeka -- YING
Jstor Forum -- Pass on to Art Librarian
- check storage usage is less than 1TB
Google analytics -- SHANNON / LISA
- Periodically share top results from Google analytics report
- Confirm google index is current
- Spot check indexing of titles
- see notes for Ensuring your DSpace is indexed
Sword deposits -- SHANNON / YING
- Confirm biomed auto-deposits is working
Harvey Memories, COVID-19 archives - YING
Ad hoc issues -- SID
- hostname resolver (e.g. dspace.rice.edu vs. scholarship.rice.edu)
- jp2 viewer resolver (confirm viewer is working properly)
Communications
- If need immediate response to issues, may need to reboot server during peak hours. First Send notice to internal users before re-boot
- For non critical updates, may wait to reboot after 5pm (no general notice need be sent)
- IR Maintenance Reporting - First Monday ea. month (DSS staff to check BEFORE meeting)
- For public presentations of the IR, please notify programmers to avoid any system downtime