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IR Withdrawal Policy

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Saved by Dara Flinn
on September 4, 2014 at 2:27:48 pm
 

Woodson Research Center IR Withdrawal Policy

The Woodson Research Center and Fondren Library strive to provide persistent access to material deposited in the IR. However, the WRC foresees that under certain circumstances it may be necessary to remove items from the repository. It has been decided that these items will be removed from public view. In order to avoid the loss of the historical record, and to support scholars who may have previously cited the item, a “tombstone” will be provided which will include the original metadata and a withdrawal statement. Metadata/Documentation:

A new metadata field will be added to record the withdrawal with one of the following boilerplate statements: (Monica Rivero)

  • Removed from view at the request of the copyright holder

  • Removed from view by legal order

  • Removed from view at Rice University’s discretion

  • Removed from view due to questions regarding copyright

These items will still appear in exported metadata, and can be filtered by the new field. The digital files will remain in the dark archive, and continue to be backed up with the systems in place which provide for persistent preservation. This decision may be revisited in the future if particularly sensitive items must be withdrawn or if the volume of withdrawn materials becomes prohibitively large.

Unique identifiers assigned by the WRC to these digital objects will not be repurposed. Instead, a note will be added to the DigiObject Spreadsheet indicating that the item has been withdrawn.

We will review how often the index for Onesearch is refreshed (Amanda Focke?) to determine how long a record for the digital object remains available for search.

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